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5 WAYS TO MAKE YOUR VIRTUAL EVENT OVER ZOOM AMAZING

By | Online Events Tips | No Comments

Coronavirus, pandemic, quarantine, lockdown, telecommute – these are just some of the most common terminologies we are used to saying and hearing since COVID-19 broke out early this year. While these terms imply threat and inconvenience, there is one name that resonates with people all over the world on a positive level – Zoom.

Zoom is a video conferencing platform that was founded in 2011 as an alternative online solution to virtual meetings and events. While it has been available in the market for quite some time, it only began gaining popularity when COVID-19 started.

Zoom is not the only video conferencing platform available today. However, among the available platforms, Zoom is considered the easiest to use. It has excellent audio and video quality, and above all it is affordable, offering basic FREE plans and paid plan.

Not only is it used as an alternative to face-to-face meetings, Zoom is also a platform to organise web-based events. It is one of the most popular platforms to organise virtual events, team buildings, awards presentations, to name a few. Since Zoom is extremely easy to use, some companies organise virtual events themselves instead of engaging an event company.

While people acknowledge the wonders of Zoom, it still has limitations that require intervention; Especially if you are using it for a virtual event. Zoom is no doubt fantastic for meetings, but for events, it requires a bit of a push in order to elevate virtual event experience.

Here are the ways how to make a Zoom event more amazing than usual.

(1) Subscribe To A Plan

Subscribe-to-a-plan-virtual-event-company-singapore

Thanks to the generosity of Zoom we can use the platform free for 40-minute meetings. This is perfect for short meetings, but not for virtual events. You cannot ask your virtual guests to join a meeting again once time is up, can you?

To realise a hassle-free and seamless event experience for all guests, you may opt to subscribe to Zoom’s $14.99 pro plan. However, this plan only allows up to 100 participants. If you are expecting more than 100 guests, then it’s time to upgrade your plan.

(2) Utilise Breakout Rooms

Utilise-breakout-rooms-event-company-singapore

Zoom is the virtual equivalence of a physical conference because it has breakout rooms for other topics or activities. This is useful if you want to offer different experiences to your guests. One good example is organising online games. As individuals have different interests, you can host several games simultaneously as guests get to choose the game they want to take part in. They can decide which breakout room to enter.

(3) Let Performers Perform In A Studio

Let-Performers-Perform-In-A-Studio-virtual-event-company

When hosting a virtual event, performers can perform remotely or can record their performance prior to the event. Both are potential options to entertain guests, but they not provide much audience engagement.

If performances are all pre-recorded, it is equivalent to making your guests watch YouTube clips. On the other hand, if performers are performing from home, their performance can be impacted by several factors, such as their audio and video quality and their Internet connection.

In order to avoid these probable hiccups, it is recommended to do the performances in a studio wherein all necessary hardware and manpower are all under one roof to support the performers.

(4) Integrate Other Technology Into Zoom

Integrate-other-technology-into-zoom-event-company-singapore

Zoom cannot do much to take virtual events to the next level of fun and convenience. We need to integrate other technologies to improve the experience of the guests.

One challenge of using Zoom for a virtual event is the inevitable delays when showing or playing contents and putting individuals on spotlight. If there are 300 guests and one of them is the CEO who is going to deliver a welcome address, in order to put him on spotlight, Zoom administrators will have to look for him among the many other participants over multiple pages.

Screen sharing is one awesome feature that Zoom offers, but it is disruptive for the viewers during a virtual event. Instead, a dedicated device should be assigned to be the sole source of all contents to be used.

All these hassles can be avoided by using a mega switcher that is able to handle up to 16 device inputs. By using a switcher, multiple logins can be allowed. Individuals with key roles in the programme can be assigned different meeting links for them to join the rest of the guests. If this is done, it is easy to switch from one content to another.

Moreover, not only is a switcher able to toggle contents, it can also integrate designs and branding into the main default screen. It can also feature multiple screens at one time.

(5) Seek For Professional Event Support

Seek-for-professional-event-support-host-virtual-event

Behind every successful event is a team of professionals who is good at what they do. They will not only make thing easier for you, but will ensure that your event is flawlessly executed.

It is refreshing to note that organisations are becoming more independent and resourceful when it comes to hosting virtual events. However, event companies are proven to be experienced in bridging the gaps between the limitations and effectiveness of commonly used technologies that are responsible for creating impactful events.

Utilising suitable technologies, engaging skilled manpower and understanding the requirements of an event are just some of the areas that are comprehensively covered by an event company. With them on board, a simple Zoom event becomes an amazing one.

If at this point you require professional consultancy services for your upcoming virtual event using Zoom or any video conferencing platform, please contact us at That’s Innovative. You may visit our website to explore our virtual events packages and promotions. You may alternatively directly contact our professional event consultant at 85541231 for immediate event consultation.

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5 EVENT IDEAS FOR YOUR NEXT VIRTUAL PARTY

By | Online Events Tips | No Comments

The world has seen an unprecedented change in the way we do things since the coronavirus saga started early this year. Officially declared by the World Health Organisation as a global health pandemic in March, all of us have started adapting to this so-called new normal, wherein life continues but with restricted movements. This resulted in the postponement and cancellation of events and gatherings, notwithstanding their scale and significance. People cannot just simply go out, and even if they already can, going out to party is still not yet permitted.

The good thing about this restriction that all of us must adhere to is it unleashes our creativity how to have fun amid many constraints and limitations. Since it is still risky to freely go out and meet up with our friends at our favourite bar, we can do our party online for the time being.

Yes, the virtual party is now becoming a new way to party in the age of coronavirus. We just need to set a meeting with our friends online and we can hold a virtual party the way we want it to be.

However, there are ways on how to take your virtual party to the next level of fun. All we need is to activate our crazy imagination and establish the ways how to transform our ideas into virtual reality.

These are some of the ideas that may be helpful to organise your first virtual party. Don’t feel anxious or pessimistic because is almost everybody’s first time planning a virtual party.

(1) Choose an easy virtual platform for your virtual party

Choose-an-easy-virtual-event-platform

There are several virtual platforms that are available in the online market today, mostly free of charge. If you think that Zoom is the most popular platform among your friends and colleagues, so use Zoom then. It is important that everybody is comfortable with the platform to be used to avoid unnecessary hiccups. It is still best that everybody joining the party is familiar with the basic functions of the platform. You can really save a lot of time if everybody can join independently and stay in the meeting without assistance.

(2) Think of a unique themed virtual party

think-of-a-unique-themed-virtual-party

Like typical physical parties, having a theme or a concept can be used to elevate the event experience of all involved. For example, you can hold a neon party wherein you can wear neon party accessories while at home. Crazy Hat theme or Masquerade is also another good idea since the focus of your party outfit is around the head area. You can be outlandish or minimalist if you want.

(3) Integrate food into the experience

integrate-food-into-the-experience

What is a party without food, right? Since you cannot hold your party in a hotel ballroom or restaurant, you can still eat together by ordering food delivery. You can pre-order from your favourite caterer and have the food delivered to every party guest an hour before the event starts. Alternatively, the easiest option is to give your guests food vouchers, so they can decide on what to eat.

(4) Create a rundown akin to a physical party

Vcreate-a-event-rundown

To avoid confusion and complexities, use physical party ideas for your virtual party. You can still ask your superior to welcome the guests, you can invite your favourite live band to play and ask your virtual emcee to play virtual games with all the guests. Remember, all of you are in the same virtual meeting room, so interaction and engagement are still very possible. You can even propose a virtual toast and celebrate your resilience as a group or a company in this midst of this challenging time of the year.

(5) Hire an event company

hire-an-event-company

You also need to enjoy the party, and you cannot do that if you are working the entire duration of the party. Event companies, no matter how event landscape has changed, are still the experts in doing events, be it in-person or online. Hire an event company that has a clear understanding and experience in pulling off a successful virtual event. Leverage on their creative ideas, impressive coordination with all vendors and stakeholders, and their full understanding of your objectives.

Hence, if at this point you require professional consultancy services for your upcoming virtual event, please contact us at That’s Innovative. You may visit our website to explore our virtual events packages and promotions. You may alternatively directly contact our professional event consultant at 85541231 for an immediate event consultation.

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If there is one industry that is severely impacted by the COVID-19 pandemic since it broke out early this year, it is the events industry. As the entire world deals with a deadly virus that is transmitted person-to-person, everyone has been urged to stay home and observe social distancing. This resulted in abrupt postponement and cancellation of many confirmed and proposed events at the start of the year. Event companies instantly felt the repercussions of the so-called new normal, wherein things are done differently and remotely.

Over the last few months, since the health crisis shattered the confidence of the events industry, event planners have demonstrated their creativity, adaptability, and resilience. Ranked as one of the most stressful jobs in the world, it is not surprising that people in the events line would be able to find ways to weather the storm in this incredibly challenging time.

As physical events are still discouraged to this day, virtual events have come into the picture. Though virtual event platforms have been made available in the market many years back, it is in this time of global pandemic that they are extensively used worldwide.

However, the crisis also has crippled countless companies, which resulted in cutbacks on events spending. This scenario poses a serious challenge to event companies on how to stay relevant. Most companies now try to utilise their own manpower and resources to run a virtual event and seek tech support from logistics and software companies.

As events go digital, are event companies still necessary? The answer is yes, absolutely. But why and how?

(1) Event companies are excellent time managers

Event-Managers-are-good-time-managers-for-virtual-events

Seasoned event planners work with challenging timelines. From project proposal stage to coordination with relevant parties, they ensure that everything is delivered and completed as scheduled. If you want a hassle-free planning and coordination stage for your virtual event, engage an event company to carry out all the required preparations without any delay.

If you are planning to host a pre-recorded virtual event, event companies can accurately advise you on the required period to do a pre-recorded video, how much time is needed to come up with a storyboard and the required period to do the video editing.

(2) Event companies are flexible

Event-Managers-Are-Flexible

If you have budget concerns, event companies can tailor something that matches your budget without compromising on the quality and fun elements of your planned event. Say, for example, if you want a 3-camera setup for your virtual event that is to be streamed live via Facebook, event companies can still find ways to showcase various camera angles by only using 2 cameras.

If there is a need to adjust your virtual event’s programme rundown because your CEO cannot make it on his allocated timing, event companies can smartly suggest ideas on how to rearrange the rundown without ruining the overall programme flow.

(3) Event companies generate ideas for you

Event-Managers-can-generate-ideas-for-you

Event planners are incontestably creative and imaginative people. Backed by years of experience and a natural flair for events, their creative ideas are unbounded.

However, event planners do not simply execute what they think is best for your event, they also listen to your ideas and opinions. They assess your requirements and come up with something unique to achieve your objectives and ensure the success of your event.

Though virtual events are rather new to most event companies, they have the skills to think of the virtual equivalence of every segment of a physical event.

(4) Event companies are tech savvy

Event-Managers-are-tech-savvy

Event companies are constantly upgrading themselves, keeping up with the latest technologies. Even before events went digital, event companies have incorporated technologies into every event. They encourage clients to use online registration forms rather than using conventional paper registration. Even electronic lucky draw and digital polling are already common in events. Not to mention the gigantic LED screens and rigged-up audio hardware and intelligent lightings.

Now that events are done virtually, it is easy for event planners to transition into the new ways of doing events.

(5) Event companies are good middlemen

Event-companies-are-good-middle-men-for-virtual-events

Organising a virtual event requires challenging coordination with many involved parties. If you want to spare yourself the trouble of experiencing this predicament, then it is best to hire an event company. As event planners are naturally people-persons, you will find it amazing how they are able to communicate with different people in different ways.

As professional event planners never do things half-baked, they ensure that other parties involved in the event know what you expect them to deliver. They discuss with other parties every area of concern with extreme thoroughness, so that you achieve the quality of event that you imagine.

If at this point you find it challenging to organise your own virtual event, please contact us at That’s Innovative, and allow us to help you.

You may visit our website to find out more about our capabilities, particularly our virtual events packages. You may alternatively directly contact our professional event consultant at 85541231 for an immediate event consultation.

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By | Online Events Tips | No Comments

Virtual events have become the new normal since the outbreak of COVID-19  and it has revolutionised the way we do things. To control the spread of the virus, physical events and gatherings have been put on hold which led to the introduction of an alternative way of doing events – to do it online.

Though virtual events sound a little ultramodern, they have been already widely adopted as another efficient way of doing events years ago. Even ordinary individuals who may have a little tech knowledge have started creating online events using several social media platforms.

Hosting a virtual event may sound complex but there are ways to simplify it by learning some of its basics. If you are new to virtual events and have been tasked by your superior to create an online event for the company, these are the 5 basic things you should consider for planning your first virtual event.

 

(1) The format of the event

Engagement-Between-Speaker-and-Participant

It is important that you know the format of your virtual event. Do you want engagement between the speaker and the participants, or you just want participants to simply watch via live streaming platform? Both are possible though.

If you want engagement like how a physical event is done, you can use a web-based conferencing platform wherein speakers, performers, and the audience can log in to a virtual platform together and see each other online.

On the other hand, if you just want to assign a specific time for your audience to watch an event, for example, a webinar or a public talk, you can do either prerecording of the event or live recording and use a social media platform to live stream it for your audience.

 

(2) The Online Platform to Use

 

Engagement-Between-Speaker-and-Participant

One common platform that is widely used now is Zoom. This platform can help you achieve your desired format as it perfectly works like an online meeting that you can modify, such as incorporating performances, online games, and speeches.

Zoom offers both a free account and charge a minimal monthly fee for upgrades. You do not need to limit yourself to using Zoom as there are other platforms that can be used. Some of them are free, so just simply explore your options.

If you want your event to be exclusive, you may opt not to do live streaming. But if you wish to do it publicly, you can use Facebook Live or YouTube Live, or any other social media platforms. Try to recall the first time you tried using Facebook Live, it works the same way.

 

(3) Your Event Ideas

 

Engagement-Between-Speaker-and-Participant

To learn new things, you must not forget the basics. If you are a seasoned or novice event planner or no event experience at all, recall the basics of doing a physical event, analyse each segment and think of its virtual equivalence.

Most physical events start with some background music for the guests. If you are doing it virtually, you can easily share music with your audience while they wait for the event to start. You can also share a welcome slide, which is the equivalence of a stage backdrop.

When it comes to performances, artistes and celebrities can still be engaged like the way we do for physical events. We can do pre-recording or do it live. Most talents now have modified their performances to suit the virtual version of an event.

Eating meals together can also be explored. Since you are not in a hotel ballroom to savor your first dish or dessert, you can have food delivered to every participant to intensify the event experience.

 

(4) Your Budget

 

Engagement-Between-Speaker-and-Participant

You must know exactly the goal that your virtual event wants to achieve to determine the budget you may need for the event.

As there are multiple platforms available at different rates and packages, it is important that you explore your options very carefully.

If you are anxious about this area, you can always speak with a professional. Contact an event company to get immediate ideas and solutions. Event companies can provide you several options based on your event brief and can give you a cost estimate right away over the phone.

(5) The Required Manpower

Engagement-Between-Speaker-and-Participant

Every event, be it big or small, in-person or virtual, requires competent individuals to pull it off.

So, if you do not intend to engage an event company, you can gather your team members and determine each other’s strengths and capabilities, and how to utilise and maximise them to carry out your first virtual event. There will always be someone familiar with web-based conferencing and social media platforms.

However, doing a virtual event does not only require technological adeptness but it also requires high quality of contents, impressive programme flow, overall coordination among all parties involved, attention to detail – and most of all commitment to producing a successful, flawlessly executed, and remarkable virtual event.

 

Conclusion:

If at this point you require professional consultancy services for your upcoming virtual event, please contact us at That’s Innovative. You may visit our website to explore our virtual events packages and promotions. You may alternatively directly contact our professional event consultant at 85541231 for an immediate event consultation.

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